Job ID
73809
Job Title
Administrative Assistant
Regular/Temporary
Regular
Location
Central Campus
Open Date
01/20/2026
Job Type
Continuing
Close Date
02/02/2026
Employee Group
Unifor Unit 1, Staff
Favorite Job
Department
DocuCentre
Full/Part Time
Part-Time
Salary Grade/Band
Grade 6
Salary Range
$22.94 - $36.83 (hourly)
Job Code
JD0818
Existing Vacancy
Yes - Backfilling as Existing
Target Number of Openings
1
Hours per Week
20
Posting Details
Schedule
20 hours/week – Monday to Friday, 10:00 a.m. to 2:30 p.m. (schedule flexibility may be available)
Education Level
College Diploma in Office Administration or a related field
Career Level
Requires 3 years of relevant experience
Anticipated Start Date
February 16, 2026 (Tentative)
Job Description
Administrative Assistant, JD0818
Engineering Support Services Hub (The Hub)
Engineering a Brighter Future
https://www.eng.mcmaster.ca/about-us/strategic-plan/
About the Faculty:
Ranked among the top engineering schools in Canada and worldwide, the Faculty of Engineering at McMaster University has a reputation for innovative programs, cutting-edge research, leading faculty, and aspiring students. Engineering faculty, staff, and students at McMaster pursue research and learning in more than 20 research centres, institutes and networks whose interdisciplinary pursuits cross-departmental and faculty boundaries. Outside the University, we regularly collaborate on research projects with partners in universities, the government and industry in Canada and abroad.
About the Department:
Engineering Support Services Hub (The Hub) is a centralized service unit within the Faculty of Engineering that provides essential operational and frontline technical and administrative support to Engineering departments and administrative units. Located in the John Hodgins Engineering Building, The Hub serves as a primary point of contact for students, staff, and faculty, helping to ensure the smooth day-to-day functioning of academic and administrative activities across the Faculty.
The unit delivers a range of core services, including key and access card management for engineering facilities and laboratories, coordination of meeting room bookings, maintenance of space and occupancy data in Faculty databases, and document services such as printing, binding, and lamination. In addition, The Hub offers general information and guidance, directing individuals to appropriate resources and supports within the Faculty and the broader university. Through its centralized, service-oriented approach, The Hub plays a critical role in supporting teaching, research, and administrative operations while fostering a welcoming and responsive environment for the McMaster Engineering community.
This position provides administrative support within The Hub, contributing to the efficient delivery of Faculty-wide operational services. The role supports a broad range of functions related to those in the paragraph above.
Additional responsibilities include processing Moneris transactions, managing meeting room bookings and calendars, and responding to general service requests from faculty, staff, and students. Operating in a high-volume, service-oriented environment, the incumbent ensures accurate record-keeping, timely service delivery, and effective communication, while supporting the continuous improvement of administrative processes that enable the Faculty’s teaching, research, and operational activities.
Job Summary:
Responsible for providing routine technical support and performing a full range of routine document, copy, and media production duties for an academic unit or department. Also responsible for organizing and performing a full range of administrative duties that require a thorough understanding of established functions, policies, and procedures.
Purpose and Key Functions:
Requirements:
Qualified candidates will demonstrate strong organizational skills, a reliable and conscientious work ethic, good attention to detail, and the ability to work independently while managing competing priorities. The role requires solid problem-solving, coordination, and time-management skills, along with the ability to work effectively in a busy environment with multiple tasks and deadlines. The successful candidate will be comfortable working with a diverse community and able to balance independent work with collaboration and teamwork.
The position requires effective interpersonal and customer service skills, as well as clear written and verbal communication abilities, including the ability to prepare professional communications for a broad audience. Strong computer skills are essential, including advanced use of Microsoft Excel and proficiency with common desktop applications such as Microsoft Word, Outlook, PowerPoint and Teams. Candidates must have experience using Enterprise Resource Planning (ERP) software (Mosaic/PeopleSoft would be an asset), along with experience in financial transaction processing.
The successful applicant will be expected to show initiative in identifying opportunities to improve existing processes and contribute to the development of new or enhanced procedures to support evolving service needs, while working effectively both independently and as part of a team.
Additional Information:
This is a part-time position (20 hours per week) with the normal schedule included in the posting details, as required under the Unifor Unit 1 Collective Agreement. The regular work schedule for this role is Monday to Friday, 10:00 a.m. to 2:30 p.m., with flexibility in the workweek available where operationally feasible. During peak periods or for occasional vacation coverage, the incumbent may be required to work up to 35 hours per week as needed to meet service requirements. Any temporary adjustments to scheduled hours will be communicated in accordance with the Collective Agreement.
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
Hybrid Work Language
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.
Interview Experience
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.
AI Statement
McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.
