
The McMaster Institute for Research on Aging is a research center at McMaster University focused on aging optimization. It pursues this goal through interdisciplinary teams that work with older adults and key stakeholders. The institute leverages platforms like the McMaster Optimal Aging Portal and collaborates with the Labarge Centre for Mobility in Aging. Its work spans biology and behavior, aging-related mobility, and health outcomes to reduce costs and improve well-being. The initiative aims to impact Canadian aging populations at scale through education, research collaboration, and public-facing resources.

The McMaster Institute for Research on Aging is a research center at McMaster University focused on aging optimization. It pursues this goal through interdisciplinary teams that work with older adults and key stakeholders. The institute leverages platforms like the McMaster Optimal Aging Portal and collaborates with the Labarge Centre for Mobility in Aging. Its work spans biology and behavior, aging-related mobility, and health outcomes to reduce costs and improve well-being. The initiative aims to impact Canadian aging populations at scale through education, research collaboration, and public-facing resources.
Regular/Temporary
Regular
Job Title
Administrative Assistant, Academic III (ENG PHYS)
Job ID
73210
Location
Central Campus
Open Date
12/02/2025
Job Type
Continuing
Close Date
12/15/2025
Employee Group
Unifor Unit 1, Staff
Favorite Job
Department
Engineering Physics
Salary Grade/Band
Grade 6
Salary Range
$22.94 - $36.83 (hourly)
Hours per Week
35
Posting Details
Schedule
Monday-Friday, 8:30am-4:30pm
Education Level
2 year Community College diploma in Office Administration or related field of study
Career Level
3 years of relevant experience
Anticipated Start Date
January 5, 2026
Job Description
Administrative Assistant, Academic (III)
(JD0677)
Engineering a Brighter Future
https://www.eng.mcmaster.ca/about-us/strategic-plan/
About the Department
McMaster University’s Department of Engineering Physics offers an interdisciplinary field of study where new and advanced materials, devices and systems are engineered based on the fundamental understanding of physics. Our faculty and students are involved in pushing the envelope of new technologies in such fields as Photonics, Nuclear Engineering, Nanotechnology, Biomedical devices, Smart Systems and Sustainable Energy.
About the Position
This position of Admistrative Assistant, Academic (III) supports the Undergraduate Programs of the Department of Engineering Physics, as well as providing administrative services to the Department's faculty, students, Chair and Administrator. Major responsibilities include: managing curriculum updates and timetabling; supporting students in the registration process, including resolving timetable conflicts; supporting course instructors through the academic integrity process; assisting with the hiring of undergraduate students in various capacities; assisting with accreditation and departmental review processes; maintaining the department website, and social media presence; co-ordinating and/or assisting with special events including recruiting activities, and other various duties as assigned by the Administrator.
The successful candidate will be expected to work as part of the department's administrative team, providing back up and assistance to other team members as required.
Job Summary:
Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events and activities and is also accountable for monitoring the graduate program budget and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and procedures for short-term staff.
Purpose and Key Functions:
Supervision:
Qualifications:
Assets:
Additional Information
Qualified candidates will have a thorough understanding of McMaster's undergraduate programming and academic policies; proficiency with standard desktop applications including Microsoft Word, Outlook, PowerPoint, Access and Excel; experience using Student Admin, Financial and HR applications in Mosaic/Peoplesoft; proficiency using Avenue 2 Learn; proficiency in Adobe InDesign and experience using Mailchimp; social media savvy with the ability to learn new technologies quickly.
Candidates must have exemplary written and oral communication skills and the ability to prepare communications for dissemination. The position requires an individual capable of handling a diverse workload in a busy environment, the ability to meet multiple and simultaneous deadlines and to perform equally well individually and as part of a team.
The ideal candidate will be friendly, energetic, tactful, resourceful, highly organized and motivated, a problem solver, an excellent communicator, and able to work well under pressure in a demanding work environment.
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
to communicate accommodation needs.
Interview Experience
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.