The Admin & Vigilance Officer Role is responsible for ensuring smooth day-to-day administrative operations of the office. This role includes managing office facilities, coordinating with vendors, maintaining records, supporting staff, and ensuring compliance with company policies.

Key Responsibilities

Office Administration

• Manage day-to-day office operations and ensure a well-organized workplace
• Maintain office supplies inventory and place orders when required
• Handle incoming calls, emails, couriers, and visitor management
• Maintain cleanliness, safety, and office discipline

Facility & Vendor Management

• Coordinate with vendors for housekeeping, security, maintenance, and repairs
• Supervise office equipment maintenance (printers, ACs, computers, etc.)
• Negotiate rates and manage vendor payments in coordination with accounts

Documentation & Records

• Maintain administrative records, files, and registers accurately
• Handle documentation related to assets, agreements, and office policies
• Support audits by providing necessary administrative documents

Employee Support

• Assist employees with administrative requirements
• Coordinate onboarding logistics for new employees
• Support HR with attendance records, ID cards, and employee documentation

Compliance & Coordination

• Ensure adherence to company policies and statutory requirements
• Coordinate with internal departments for smooth operations
• Assist management with reports and administrative data when needed

Required Skills & Qualifications

Education

• Graduate in any discipline (preferred)

Experience

• 1–3 years of experience in an administrative or office support role

Skills

• Good communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, Outlook)
• Basic knowledge of office administration and vendor coordination
• Problem-solving and time-management skills

Preferred Attributes

• Proactive and detail-oriented
• Ability to work independently and as part of a team
• Professional attitude and confidentiality awareness

Working Conditions

• Full-time, office-based role
• May require coordination beyond regular hours in special situations