Location: Kuala Lumpur & Seremban, Malaysia

Job type: Hybrid (Sometimes need to attend office and mostly remote from home)

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Key Responsibilities:

• Administrative Support

• Manage daily company administration, digital/physical documents, and organized filing.
• Track deadlines for projects, audits, grants, license renewals, and vendor registrations.
• Handle scheduling and reminders for CEO.
• Prepare letters, forms, and internal communications.

• Basic HR Support

• Maintain employee records, leave, attendance, and claims.
• Assist with HR policies and statutory compliance (SOCSO, KWSP, EIS).

• Payroll & Benefits

• Process monthly payroll, allowances, and claims.
• Ensure timely statutory payments (KWSP, SOCSO, EIS, PCB).
• Maintain accurate payroll records and liaise with external HR/payroll providers.

• Basic Finance & Accounting

• Prepare invoices, POs, payment vouchers, and receipts.
• Track accounts payable/receivable and support budgeting.
• Organize financial records for audits and grant applications.

• Compliance & Company Secretary Coordination

• Liaise with CoSec for board resolutions, annual returns, and statutory filings.
• Support compliance documentation (DOE/ESG/etc.) and vendor registration with clients (e.g., GLCs, Petronas).

• Executive Assistance to CEO

• Manage calendars, meetings, travel, and follow-up tasks.
• Assist with documents, presentations, grant applications, accelerator programs, and investor sessions.

• General Startup Support

• Liaise with clients, partners, and government agencies for basic matters.
• Support internal team communication and smooth information flow.