
The McMaster Institute for Research on Aging is a research center at McMaster University focused on aging optimization. It pursues this goal through interdisciplinary teams that work with older…

The McMaster Institute for Research on Aging is a research center at McMaster University focused on aging optimization. It pursues this goal through interdisciplinary teams that work with older…
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Job ID
76096
Job Title
ADMIN ASST, ACADEMIC (III) (ENG-CIVIL)
Regular/Temporary
Regular
Location
Central Campus
Open Date
2026/05/08
Job Type
Continuing
Close Date
2026/05/14
Employee Group
Unifor Unit 1, Staff
Favorite Job
Department
Civil Engineering
Full/Part Time
Full-Time
Salary Grade/Band
Grade 6
Salary Range
$26.99 - $38.03 (hourly)
Job Code
JD0677
Existing Vacancy
Yes - Newly Created Position
Target Number of Openings
1
Hours per Week
35
Posting Details
Schedule
Monday-Friday, 8:30am-4:30pm, 35 hours / week
Education Level
2-year Community College diploma in Office Administration or related field of study
Career Level
Requires 3 years of relevant experience
Anticipated Start Date
June 1, 2026
Job Description
Administrative Assistant, Academic (III)
(JD0677)
Engineering a Brighter Future
https://www.eng.mcmaster.ca/about-us/strategic-plan/
About the Faculty
Ranked among the top engineering schools in Canada and worldwide, the Faculty of Engineering. has a reputation for innovative programs, cutting-edge research, leading faculty, and aspiring students. Engineering faculty, staff and students at McMaster pursue research and learning in more than 22 research centres, institutes and networks whose interdisciplinary pursuits cross-departmental and faculty boundaries. Outside the University, we regularly collaborate on research projects with partners in universities, the government and more than 100 companies in Canada and abroad.
About the Department
The Department of Civil Engineering at McMaster University has a reputation for innovative programs, cutting-edge research, leading faculty, and aspiring students. The Department is a dynamic, fast paced, and evolving environment and is looking for a candidate who is enthusiastic, engaging, and excited about change.
About the Position
We are welcoming applications for the position of Administrative Assistant, Academic (III) within the Department of Civil Engineering.
This position supports the graduate programs of the Department of Civil Engineering, as well as providing administrative services to the Department's faculty, students, Chair, and Manager. Major responsibilities include: managing the graduate admissions process; managing curriculum updates and course scheduling; managing various scholarship application and allocation processes; supporting applicants through the admissions process, new students with the registration and orientation process, and current students with administrative processes throughout their program of study; assisting with departmental review processes; website, and social media presence; coordinating and/or assisting with special events including recruiting activities, student events, and departmental seminars, and other various duties as assigned by the Manager.
The successful candidate will be expected to become the departmental expert in all things "Graduate," while also working as a key part of the Department's administrative team, providing back up and assistance to other team members as required.
Job Summary
Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events and activities and is also accountable for monitoring the graduate program budget and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and procedures for short-term staff.
Purpose & Key Functions
Supervision
Qualifications
Assets
Additional Information
Qualified candidates must demonstrate an in-depth understanding and experience in:
The successful candidate must also have and demonstrate:
The ideal candidate will be friendly, energetic, tactful, highly organized and motivated, a problem solver, an excellent communicator, and able to work well under pressure in a demanding work environment. Preference will be given to candidates who have experience providing administrative support in a front-line role in an academic environment.
This position is primarily on-site, with an expectation of being on campus five days per week during the training period.
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
to communicate accommodation needs.
Hybrid Work Language
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.
Interview Experience
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.
AI Statement
McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.