Our well-known pharma client is seeking an Account Coordinator to join their team!

This role is hybrid, 3 days onsite/week and has the potential to convert to FTE!!

Account Coordinator Responsibilities

• Manages the day-to-day details of projects and supports account team on project management as needed. This includes helping with project routes within internal routing system, regulatory/medical review system and final completion to print or go live.
• Understands the details and relevance of all jobs to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget. Helps troubleshoots to ensure schedules are met.
• Assists account team in providing input for Creative Team and participates in creative development sessions.
• Prepares projects for submission to Veeva. This includes appropriate reference approval within Veeva librarian, Veeva job creation, and Veeva project uploads. Coordinates with account team and APC coordinator regarding cycling and approval of projects within Veeva. Maintains a Veeva tracker that includes status of all projects within the Veeva review system. Reviews and provides to account team Veeva comments to determine action/next steps
• Coordinate live client meetings, this includes conference room set-up, ordering and organization of meals and clean up
• Handles projects and monitors billings for assigned Client projects.
• Ensures that all Agency paperwork, estimates, and billing are correctly completed and filed.
• Completes and maintains an estimate tracker to determine project status and billing, shares tracker across departments Supports budget lead in inputting appropriate billing per project on a monthly basis
• Responsible for the initiation and maintenance of all documentation required for effective account management/project management:
• Assists account team with administrative work such as opening jobs, reports, archiving, and organizing files. - Creates, updates, and distributes Client and Agency status reports on a regular basis in accordance with account needs.
• When applicable: Writes and distributes detailed conference reports for Client and Agency meetings on a timely basis.
• Lead contact with Production manager across all new jobs and reprints
• Manages inventory and communication with TIM warehouse, monitors inventory levels and alerts account team when levels are low for reprinting consideration
• Maintains agency samples and organization
• Organizing and saving all appropriate status reports, steering comments, timelines, final PDFs of projects onto account server location. Maintain organization of server as needed.

Education And Experience

• Experience and education equivalent to a B.A. and/or B.S.
• 1- 2 years of professional experience in project management, advertising or a service business discipline.

Requirements

• Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment.
• Special project handling and multi-tasking.
• Excellent interpersonal and communication skills, both written and oral.
• Team-player
• Must be a self-starter, driven for excellence
• Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters.
• Well-versed computer skills in business applications (excel, word, PPT, adobe)

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Additionally, drug products may be present in the workplace.

Benefits Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

Email Your Resume In Word To Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:

april.segedi@jobalert.creativecircle.com

• Please do NOT change the email subject line in any way. You must keep the JobID: : AS29-1882673 -- in the email subject line for your application to be considered.***

April Segedi - Recruiter

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.

This job was first posted by Creative Circle on 11/04/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.

Creative Circle is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.

Copyright 1999 - 2025. CreativeCircle, Inc. All rights reserved.PDN-a0520844-0ef1-4ce3-a207-d6655f35a0d7