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This is a highly visible role with room to grow, allowing you to take ownership and expand your responsibilities based on your strengths and interests.

Key Responsibilities

• Act as the first point of contact for all office-related topics and employee needs
• Ensure smooth daily office operations, including supplies, facilities, and general organization
• Manage relationships and contracts with external vendors and service providers (e.g. garage/BOE, electricity, security services, cleaning, etc.)
• Coordinate travel arrangements (flights, hotels, transport) for employees, clients, and stakeholders
• Handle hospitality arrangements for meetings, visitors, and on-site activities
• Plan, coordinate, and execute internal company events (e.g. team events, offsites, celebrations)
• Support the organization of external events, meetings, and workshops in collaboration with Marketing and Leadership
• Support administrative and onboarding tasks in coordination with People Operations
• Assist with documentation, employee records, and internal processes as needed
• Provide administrative support to the CEO and Leadership Team
• Support scheduling, coordination, and ad-hoc organizational tasks
• Assist with leadership-related events and meetings

Your profile

• You have experience in office management, event coordination, team assistance, or a similar role
• You are highly organized, proactive, and detail-oriented, with the ability to manage multiple topics in parallel
• You take pride in creating a welcoming, well-organized, and visually appealing office environment and enjoy improving how people experience the workplace
• You have a hands-on mindset and are comfortable taking ownership and following tasks through from start to finish
• You enjoy planning and coordinating events, both internal and external, and ensuring a great experience for participants
• You communicate clearly and professionally with internal teams, leadership, and external partners
• You are reliable, discreet, and comfortable working with senior stakeholders
• You have German language skills at a minimum B2 level (mandatory)
• You are fluent in English
• You are confident using common office tools (Google Workspace / MS Office); experience with HR or time-management tools is a plus

Why join us

• Drive cutting-edge projects for leading Tier 1 enterprise customers in a wide range of industries.
• Apply your knowledge to practical industrial-scale innovation.
• Do meaningful work and make an impact that matters and lasts.
• Constantly grow surrounded by teams guided by science and fueled by passion.
• Laugh a lot with amazing colleagues from all backgrounds and nationalities.
• Access a wide range of personalized benefits (learning plans, mental wellbeing programs, etc.).

In accordance with Austrian legislation, we are disclosing the minimum remuneration fixed for this position is: 42.000,--€ gross per year ( based on full time). The effective salary depends on qualification and experience and may be significantly higher!