Job Type

Limited Term (>12 months)

Close Date

01/05/2026

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Nursing

Salary Grade/Band

Grade 5

Salary Range

$24.19 - $34.04 (hourly)

Contract Duration

12.3 Months

Hours per Week

35

Target Number of Openings

1

Posting Details

Schedule

Monday to Friday

8:30 am to 4:30 pm

35 hours per week

Hybrid working arrangement

Anticipated start date: as soon as possible

Education Level

2 year Community College diploma in Office Administration or related field of study.

Career Level

Requires 3 years of relevant experience.

Job Description Number

JD00091

Job Description

For over 75 years, McMaster’s School of Nursing (SON) has delivered nursing education programs that have produced generations of professional nurses who contribute to nursing practice, research, education, policy, and administration. Within a culture of optimism and respect, we continue to transform the future of nursing practice and lead with local and global communities through visionary inclusive education and high-impact research. The School of Nursing is committed to and is a leading partner in the McMaster University Faculty of Health Sciences (FHS) Indigenous Health Initiative.

About the Role

The School of Nursing requires a Curriculum Assistant to provide curriculum support to the delivery of the School’s Undergraduate Nursing Program which spans over three sites.

This role is accountable to the Program Manager and works closely with Faculty Leads and the BScN Program team to develop and implement course operations and general administrative duties. Specific responsibilities include updating/maintaining course material and resources (i.e., curriculum handbooks, guides, program website, outlines, assignments, and exams), completing year-end course reports and coordinating Clinical labs, OSCEs, and request of course examinations.

In collaboration with the team, the Curriculum Assistant is accountable for: implementing projects across the three sites, designing and providing training materials, including use of Avenue to Learn, and the mapping process in MEDSIS for anonymous tutor evaluations.

The role supports day to day activities such as: maintaining databases, informing, and enforcing BScN Program and University policies and procedures, corresponding regularly with Faculty Leads, tutors, students and/or external stakeholders. The role also works closely with Faculty Leads for room bookings, verifying rooms align with course delivery, organizing orientations, working with grades, and uploading grades.

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

Job Summary

Organize and perform a full range of administrative duties that require a thorough understanding of established functions, policies, and procedures. Establishes priorities for general office operations and is responsible for providing direction to others in how to carry out work tasks.

Purpose and Key Functions

• Establish priorities for general office operations.
• Plan and coordinate a variety of events and activities such as conferences, seminars, and workshops.
• Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
• Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
• Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
• Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
• Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports, and publications.
• Provide policy and procedure information to others.
• Gather and compile the paperwork required to facilitate hiring and payment processes.
• Collect, verify, and input data into a variety of spreadsheets and databases.
• Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
• Write a variety of formal notes and records such as meeting minutes.
• Update and maintain information on websites and social networks.
• Format, word process, edit, and proofread a variety of documents and materials.
• Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
• Monitor and order office supplies.
• Source and obtain pricing information for office supplies and equipment.
• Set up and maintain filing systems, both electronic and hard copy.
• Classify, sort, and file correspondence, records, and other documents.
• Update and maintain confidential files and records.
• Handle sensitive material in accordance with established policies.
• Assemble, copy, collate, and disseminate a variety of documents and materials.
• Open and distribute incoming mail and faxes.
• Prepare outgoing mail, faxes, and courier shipments.

Requirements

• 2 year Community College diploma in Office Administration or related field of study.
• Requires 3 years of relevant experience.

Assets

The successful candidate will possess experience in the following areas:

• Formatting of presentations, spreadsheets, and other documents based on existing guidelines and feedback.
• Prioritizing tasks to changing needs and seeing tasks to completion in a timely manner.
• Scheduling and writing a variety of formal notes such as meeting minutes.

Additional Information

The successful candidate must possess the following:

• Dedication to superior customer service.
• Commitment to excellence in the quality of work produced.
• Initiative to plan and problem solve on multiple levels.
• Demonstrate excellent organizational and management skills with the ability to work in a high demand environment.
• Anticipatory decision-making skills.
• Excellent written and oral communication skills.
• Ability to interact professionally with a wide range of people both internal and external to the University.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.