Regular/Temporary
Regular
Job Title
ADMINISTRATIVE ASSISTANT (III)
Job ID
72826
Location
Charlton Medical Centre
Open Date
11/10/2025
Job Type
Continuing
Close Date
11/16/2025
Employee Group
Unifor Unit 1, Staff
Favorite Job
Department
Surgery
Salary Grade/Band
Grade 6
Salary Range
$22.94 - $36.83 (hourly)
Hours per Week
35
Posting Details
Schedule
8:30 am to 4:30 pm Monday to Friday, 7 hours per day, 35 hours per week
Education Level
2 year Community College diploma in Office Administration or related field of study.
Career Level
Requires 4 years of relevant experience.
Job Description
JD #
JD00643
Pay Grade:
6
Title:
Administrative Assistant (III)
Anticipated Start Date
December 1, 2025
Unit/Project Description:
The Department of Surgery is seeking an Administrative Assistant (III) to support the Division Head of Thoracic Surgery at St. Joseph’s Healthcare Hamilton, Charlton campus.
About the Division
The division of thoracic surgery at McMaster University has grown to consist of six full-time geographic faculty members. Located at St. Joseph’s Healthcare,
the division provides Hamilton and surrounding communities with specialty care for diseases of the lung, esophagus and mediastinum. In addition to providing innovative
clinical services, the division is acclaimed as one of eight centres in Canada (and nine in the USA) qualified to train thoracic surgeons to practice thoracic surgery in Canada.
The division continues to enjoy close relationships with other groups and institutions both within and outside the hospital, including the Firestone Institute for Respiratory
Health (FIRH), Juravinski Cancer Centre, Father Sean O’Sullivan Research Centre (FSORC) and the Ontario Cancer Treatment and Research Foundation.
About the Department of Surgery
Over its 50+ year history, the McMaster Department of Surgery has maintained a steadfast commitment towards thinking big and making it possible. We are a Department
with 11 surgical divisions and Royal College residency training programs; together, we are poised to unleash a future fueled by a creative mindset and powered by our people.
The successful candidate will be bring a positive, solutions-focused mindset, as we collectively work towards achieving the Department Vision.
This Vision is based on 6 core tenets:
C.R.E.A.T.E.
Culture that includes
Researchthat impacts
Education that inspires
Advancement for all
Transformation through innovation & entrepreneurship
Excellence in patient care
About McMaster University
At McMaster University, our people are our most valuable asset. We strive to attract, develop, and retain the talented faculty and staff, and to foster inclusive excellence which
values the strengths, perspectives, and contributions of each individual. McMaster is recognized as one of the top employers in the Hamilton/Niagara region and has been
recognized as one of Canada’s Top Diversity employers.
Working at McMaster University brings a robust total rewards package, which is more than just a salary. The elements and structure of the total rewards packages vary by
employee group but include:
- Employer Paid benefits including Extended Health, Dental, Emergency Out-of-Country Travel Coverage & Basic Life Insurance;
- Pension Plan Options & Post-Retirement Benefits;
- Training, coaching and professional development opportunities;
- Employee tuition assistance for development and education
- Opportunity to be a part of an academic environment working alongside professionals who share a passion for learning;
- Progressive paid annual vacation plan
Please see Total Rewards Overview for Unifor, Local 5555, Unit 1 for more Information.
https://hr.mcmaster.ca/resources/unifor-unit-1-total-rewards-overview/
Job Summary:
Oversee the day-to-day administrative operations of a department. Establishes priorities and schedules of projects. Participates in the development and implementation of projects, work methods and procedures and recommends procedural changes to improve unit efficiency, including recommendations on staffing requirements. Responsible for providing direction to others in how to carry out work tasks.
Purpose and Key Functions:
Supervision:
Requirements:
Assets:
For Department use only.
Additional experience in the following tasks is greatly valued:
- Organizing and modifying weekly clinical schedules
- Data entry into large databases, data monitoring, and report extraction
- Consult triaging (paper and epic) and allocation of priority procedures
- Monthly call schedule maintenance and distribution
- Experience with Accuro EMR for scheduling and billing
- Organization of business meetings and events
Additional Information:
The successful candidate will be an integral part of office staff which also includes a Surgeon and a Physician Assistant.
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
Vaccination Mandate - FHS
This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.
Hybrid Work Language
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.
Interview Experience
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.
