Work Location: Georgetown, Penang

Working hours: Mon - Fri, 8.00am - 5.00pm

Type of Employment: Full Time

The Accounts Payable (AP) Analyst is responsible for end-to-end payment processing, vendor onboarding, validating financial data, resolving discrepancies, and reconciling accounts to ensure timely and accurate payments. This role supports multiple platforms, business entities and regions, requiring strong attention to detail and the ability to operate in a fast-paced environment.

Responsibilities:

1. Payment Processing & Disbursements

• Review and validate vendor and subcontractor invoices, ensuring accurate project codes and correct spending categorization in D365.
• Verify and process payments for vendors, subcontractors, freelancers (OneForma), employee reimbursements, and incentive/on-site payments.
• Verify and reconcile payment data across multiple platforms(Payoneer, Trolley, Tipalti, Convera, Tremendous).
• Manage campaign funding and payment budgets for Tremendous.
• Schedule payment runs, record invoices, manage auto-debit entries, and post payment journals in D365.
• Respond to any payment inquiries from internal teams, project managers, and vendors.

2. Vendor & Subcontractor Onboarding and Maintenance

• Collect and validate contracts, W-forms, banking details, and other payment requirements for new vendors and subcontractors.
• Create and maintain vendor profiles in D365.
• Coordinate with vendors and internal stakeholders to resolve invoice or payment discrepancies.

3. Compliance, Reporting & Month-End Support

• Verify 1099 data and support annual statutory filing requirements.
• Collect monthly accrual data and coordinate with the China finance team.
• Download and review fixed asset reports (Snipe-IT) and support fixed asset reporting tasks.
• Monitor shared folders and D365 to ensure completeness and accuracy of invoice documentation.
• Maintain proper documentation to support audit readiness, tax compliance, and statutory reporting.

4. Ad-hoc Projects

• Perform any additional tasks or projects assigned by management.

Requirements:

• Bachelor’s degree in Finance, Accounting or Business Administration with 3 years of experience in Accounts Payable.
• Knowledge of US GAAP.
• Strong understanding of W-9/W-8 forms, 1099 compliance, and vendor onboarding processes.
• High level of accuracy, attention to detail, and ability to manage multiple deadlines in a fast-paced environment.
• Strong communication skills and the ability to collaborate across global teams (US, China, India etc.).
• Hands-on experience with Microsoft D365(F&O), Convera, Payoneer, Tipalti, Trolley, PayPal, Tremendous and Navan.
• Good command of English.

About Centific

Centific is a frontier AI data foundry that curates diverse, high-quality data, using our purpose-built technology platforms to empower the Magnificent Seven and our enterprise clients with safe, scalable AI deployment. Our team includes more than 150 PhDs and data scientists, along with more than 4,000 AI practitioners and engineers. We harness the power of an integrated solution ecosystem—comprising industry-leading partnerships and 1.8 million vertical domain experts in more than 230 markets—to create contextual, multilingual, pre-trained datasets; fine-tuned, industry-specific LLMs; and RAG pipelines supported by vector databases. Our zero-distance innovation™ solutions for GenAI can reduce GenAI costs by up to 80% and bring solutions to market 50% faster.

Our mission is to bridge the gap between AI creators and industry leaders by bringing best practices in GenAI to unicorn innovators and enterprise customers. We aim to help these organizations unlock significant business value by deploying GenAI at scale, helping to ensure they stay at the forefront of technological advancement and maintain a competitive edge in their respective markets.

Your Authentic Self at Centific

Centific is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, mental or physical disability, medical condition, gender (including pregnancy), gender identity or expression, sexual orientation, marital status, familial status, veteran status, or any other characteristic protected by applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.